Welcome From Our KCAA Family Of Broadcasters
As the CEO of KCAA, I have a vested interest in the long term success of your show. My suggestions are a product of many years of producing and distributing shows. Some shows have been on the air at KCAA for 10 years and others fail after the first 90 days. Either situation can happen and you must be prepared to push forward when you realize that hosting a show is real work, and success takes more time and tenacity than you could have imagined.
Let's start by talking about the basic tools you will need for a successfukl show. Your most important tool is the one between your ears. To succeed as a broadcaster, you must have some native talent and the notivation to dedicate yourself to your show for at least one year. The first year will be the most difficult and the least rewarding. Building an audience is not easy and finding your unique "voice" can take months. You may become frustrated and disappointed after a few months, and if that happens, push forward and keep pushing, just like you would if you were starting any other business.
Start out with simple recording tools. A desktop, laptop or smart phone is all you will need to record your show. The most important software you will need is a good digital editor. The best one for independent broadcasters is called "Audacity". You may download a Windows version here. A full selection, based upon your operating system is also available. Every day, I hear locally produced shows all across the radio dial that could be greatly improved to attract more listeners and gain essential advertiser support.
Here are some important tips.
(1) Create a theme for your show and name it accordingly. Format your show by segments into an hourly pie chart. In radio, we call it a “clock”. We will help you set up your show in this manner. This allows listeners to expect the same thing at a certain time during your show. For example, if you conduct regular guest interviews, start them at the same time of the hour, followed by listener call-ins after you and your guest have created interest in the subject matter. The general idea is to create a program "rhythm" and to be consistent and predictable. You may want to delay adding callers to your show for several weeks, and only after you become comfortable as a broadcaster and interviewer.
(2) At the beginning of your program, and at the beginning of each subsequent segment, and at the end of your program, use the old rule that works for giving speeches:
(3) Always open with a synopsis of the program. In other words, (tell them what you are going to tell them).
(4) Stick to a written outline that will move the program along, so your audience will hear the subject matter promised. In other words, (tell them what you told them you were going to tell them).
(5) At the end of your program, make sure to thank your guests, your listeners and any callers. Then, summarize the program. In other words, tell them what you told them.
Most people listen to a radio program on the run; a few minutes at a time. Others use it for background entertainment. Those who really listen and concentrate on a program for an extended length of time are the MINORITY of your audience. That minority of listeners will download your podcast to listen or watch your show for the full hour, so mention podcasts frequently and how your audience can download shows free of charge from the KCAA website. Also, from time to time, mention all the online services where your show can be found, so listeners can find you on demand.
Keep in mind that your audience is under the same pressures you face each day. Your radio program may only be a momentary distraction so take full advantage of every moment you are on the air. Radio audiences are measured by “AQH”, the number of people who listen during an average quarter hour and by “cume”, the cumulative number of people who listen at some time during the week.
It is essential to prepare your program in advance. Commit to spending three minutes of preparation time for every one minute you spend on the air. Rehearse the show in your mind. Try out your program ideas on friends and family and ask for their candid responses and suggestions.
Begin your presentation with enough content to last two or three hours. If you are interviewing a guest, prepare enough questions to last much longer than the planned length of the interview. This is the proven method to keep the program moving at the proper pace and to guard yourself against “yes” and “no” answers from a shy guest. If you have too much content left over at the end of your program, just plan another show on the same subject. If you can't find a guest for your particular topic, the helpful staff at www.guestmatch.com will be happy to assist you absolutely free! You can email your request for a guest on a certain topic to [email protected] or call toll free (800) 372-8128. For show preparation consultants see http://interprep.com Always be mindful that your program is a business. It's essential to create a business plan around your program that includes long term sponsorships or product support. Establish some financial goals and reasonable timelines for reaching your goals. You may want to incorporate your show and sell a minority percentage of it to an investor or use online fund raising services like these. You must establish a business plan that covers the cost of your airtime for at least six months before you sign a contract with KCAA so you can concentrate on your program content and the future ROI of your sponsors and your program. You will not be a success overnight. However, you will succeed if you make a long-term commitment of time, enthusiasm and money. You may want to start with a lead based revenue generator such as http://www.infoworx.com that pays you for phone calls your program generates for their clients. All the time and money in the world won’t make up for a boring or poorly executed program. Most new talk show hosts make the common mistake of talking to their guest/and or callers in a way that makes the listener feel excluded. When this happens, the show sounds like a private conversation between two people, like eavesdropping on a telephone extension. Following a proper introduction, try to draw individual listeners into the conversation. If your introduction and monologues are provocative, you will generate interest and that translates to time spent listening.
During your interviews, pretend you are having a conversation with one individual listener and the guest/caller, because from the perspective of each listener, that is exactly the situation. If you take calls, it may be necessary to set up callers in advance. When you hear people call into major network shows that sound too polished to be spontaneous, you can be assured they were set up in advance. Some are the board operators at affiliated stations pretending to be spontaneous callers.
It all boils down to having a meaningful conversation with your audience that holds their attention. This is very difficult to do if you talk at your audience instead of with your audience, and even more difficult if you ignore your audience during a guest interview.
Please, please, never say, “For all you folks out there in radio land.” To the individual listener, they are not “out there”, they are sitting beside you. To them, you are no further away than your blue tooth or radio speaker. Also, you don't increase the size of your audience by insulting their point of view. Make those comments on Facebook or Twitter (X) if you must, but always respect your audience when you are on the air. Needless to say, profanity is prohibited by law and it's a deal killer at KCAA.
Don’t get distracted by your texting, Twitter or chat rooms. You may have dozen, or even hundreds of people signed in or texting you, which is quite an ego builder, but you will have thousands of people listening to you or watching you over the air. Would you stop a speech in front of thousands of people to answer a phone call? OBVIOUSLY, THE ANSWER IS NO!!! So, respond to social media comments that stand out, and then move on quickly...
If you plan to take callers, announce your phone number when you open your show, when you're going into a commercial break and when you return from the break. Don’t beg for callers! If your program is provocative and interesting, listeners will continue to listen but they may not call you.
In some instances, the subject matter may be so compelling that callers would be disruptive. The late Don IMUS would arrogantly tell his audience, "It's my job to talk and it's your job to listen" so dammit, stop calling me"... Don was right for the way his show was formatted. Regardless of your show format, don’t make your program dependent upon callers. You are there to inform and entertain the audience. Show up at the mic with more than enough material to do it. The audience is not there to entertain you. Stay in control. Keep the show moving along with a sense of immediacy and anticipation that borders on urgency and when you get calls, RESPECT THE CALLERS !!! When you get a call, don’t rush them off the air or interrupt them in the middle of a sentence. Remember, each person listening is also following the caller’s thought, so in a way, you would be interrupting the listener’s thoughts too.
Giveaways from sponsors always help to generate interest. Teasing upcoming shows and future giveaway promotions is another way to keep your listeners coming back and to build a loyal fan base. A lottery is illegal so don't do it. A lottery combines consideration, chance and reward. Asking the audience to pay a consideration for a chance to win a prize can get us all in big trouble so again, DON’T DO IT.
Always assume you have an audience, especially when you don’t get calls or if your sponsor/advertisers don't get results. Advertiser results and phone responses stem from listener trust and their comfort level with you and most importantly, their need or desire for a product that you are advertising. Advertising a product today does not automatically translate to an immediate audience desire for the product. All this takes time to develop.
THE REWARDS OF A SUCCESSFUL SHOW
When you are on the air, don't allow anything to take your attention away from your most important task, and that is to host-produce the best program possible. Show up in your best clothes. If you look and feel like a professional, you will sound and act more professional on the air. Don't show up looking like you are participating in a community car wash, especially if you are producing videos. Remember, your audience is also comprised of potential advertisers.
Self promotion is essential. The days are long past when you could open the microphone and expect instant results. We live in an ocean of media and you must aggressively compete for attention. You must find ways to make your program known and make it important to as many people as possible. The social networks like Facebook, Twitter (X), Instagram, LinkedIn and a dozen more are essential methods of self promotion. You should use them for all they are worth, and do so daily. Also, video has become more important than ever. YouTube is the second most popular search engine in the world, just behind Google search. Use it to promote yourself and you will benefit greatly.
Write articles and press releases. Writing is an important skill you can develop. Here is a website that allows you to self publish press releases. https://www.pr.com It's important to become a blogger and publish content consistently. Since 2012, I have written many articles that were featured in the Huffington Post. Take a look at some articles and stories I've written that generated "spin" for KCAA. HERE I also write in trade publications such as Talkers Magazine, Radio World and Radio Ink. Most recently, I began writing on Substack, a self-publishing tool that you can use to promote your show and your brand. See Center Of The Truth. You can do something similar to boost your show within the network of contacts that you develop over time. At the same time you are doing all this self promotion, build an email list and send out emails for every show so you can build a following and sustain it. Here are a few more promotional tools. This Facebook tool will help you add to your fan base. KCAA provides you with Spreaker, iHeart and many other services. Use these links to promote your program. http://www.spreaker.com Spreaker offers a group of services that we purchase for you that support numerous aspects of your program. Spreaker is one of many KCAA’s multi media platforms. NOTE... We pay for your Spreaker license fee which gives you the opportunity to have a website on iHeart and many other online services, which we also set up and maintain for you. There are two services that will enhance your Twitter (X) account. The first is called http://www.twitlonger.com This service allows you to post long tweets and it’s great to have when you need to publish longer promotional articles about your program. NOTE... Elon Musk is making changes every day, so anything I write here may change before I can click "save" on this computer. Here is a service that allows you to add Twitter followers and follow others in bulk, while removing fake and other undesirable followers... www.manageflitter.com This service is important for anyone wanting to quickly add thousands of Twitter followers.
As you can see by this tutorial, KCAA will help you, but we can’t do it all. You must be ready to do everything possible to promote yourself and your program. Start your campaign of publicity by getting yourself interviewed on one of KCAA's Morning Shows and other KCAA shows. As a host, offer to interview other show hosts in exchange for your time on their show. Distribute press releases about your show each time you book an important guest. Post the appearance of each guest on their Facebook page so their fans will follow them to your show. Trade out print ads about your program in trade publications, newspapers and local television where possible. Remember, they need to advertise too.
Think of every legal way to promote your program. Think of ways to get free press. The press should be exploited, not just used. Ask any politician. Have you thought of getting trade outs for signs on the back of busses? Have you thought of making a trade for commercials with a car dealer who would agree to leave a brochure about your show in the seat of every auto they repair, sell or rent?
Have you thought of asking a car dealer to set the radio dial on every car repaired or sold to 106.5 FM or 1050 AM or, put KCAA on the TuneIn channel of the new cars they sell? For female on-air personalities, what about leaving brochures at your beauty salon? Almost all neighborhood vendors are willing to let you leave a small stack of promotional materials on their counters. Many will allow you to put posters in their windows. Offer them a few spots on the air for the privilege. KCAA will help here too. We offer you free ads to sweeten the deal for your advertisers.
With the Internet exploding around us, KCAA can be heard and viewed in many ways. With our huge Dallas based servers and back up Cloud servers, we can handle all the Internet traffic you can generate, just don't use robots to generate fake traffic.
Promote yourself like you were running for a public office. In many ways, you can relate the self-promotion necessary to be successful in radio to running a successful political or issues campaign.
A side note here; in many ways, volunteering your services to a political or issues campaign provides you with an experience that parallels the promotion/campaign tools necessary to be a successful independent broadcaster.
Realistically, radio is simply the bottom rung on the show business ladder of success. In the long run, listeners must like you enough to vote with their time, and by supporting the products you sell. In essence, your show on KCAA is ½ “Show" and ½ "business" and to be a successful broadcaster, you must succeed on both fronts. That’s why it called “Show Business”
Since radio is ½ show and ½ business, you need certain talents to be successful. YOU DO NOT HAVE THE LUXURY OF THE COP-OUT, "I hate to sell” or “I can’t sell”. If you start with that attitude, you will fail, period! The best sales person you will ever have is looking at you in the mirror every morning. Ignore any tapes that might be running in your mind that say "I can’t sell". Instead, just go out and do it. On average, you will have to make 15 calls before you'll get one or two "be-backs". Keep making the calls and always follow up with the be-backs. Keep a daily diary of every sales call you make and review it daily. Without it, you will get lost and lose sales. This is a tried and true system. It works, so use it.
You could also hire a bird-dog, which is slang for a person who will get leads and make sales under your direction. You can hire a full sales staff if you have the budget but NEVER depend on sales people. No one can sell your show like YOU can sell it. For the first 2 1/2 years of KCAA's operation in the Inland Empire, I was KCAA's only sales staff. The occasional sale that walked in the door or was made by a staff person was the only exception. In other words, I worked 2 ½ years before I hired anyone to sell for KCAA. In the year 2023, I remain KCAA's second to top salesperson, only exceeded by Mark Westwoiod, the station's GM. I put in more hours, I generate more leads and I close more deals than anyone except Mark because the buck stops with me. If you adopt that "do or die" attitude, you will succeed. BE YOUR OWN RAINMAKER !!! Make it happen.
I was astounded recently to learn that one talk show host at KCAA was actually playing solitaire while on the air. Another was watching the Fox News (at our NBC affiliated station) during a board shift. Yet, another was passing time on a personal phone call and taking care of private business matters while producing a live show. This is simply not acceptable. To be successful in this effort, you must respect the privilege of sitting behind the microphone. Would it be proper to play games on your smart phone during a presentation in front of a crowd? Certainly not, so don't do it while you are on the air at KCAA. Remember, even though you can't see your audience, they are grading you to determine if you are worth their time.
If you broadcast live video, stay aware that many people are watching you in real time on KCAA TV via Tiki Live, YouTube and Rumble, so acknowledge the camera at all times. You should talk to the camera as much as possible unless you have an in-studio guest. When you talk to the camera, you are talking eye to eye with each member of your audience. Your audience is behind the camera lens, not on your smart phone, not on your computer screen, and not in your chat room, email program and most certainly, your audience is not your control room engineer so don’t look at the engineer while you are on the air. LOOK AT THE CAMERA !!!
If you are reading a script, read ahead a few words and then lift your eyes to the camera while you say those words and then move your eyes back to the script and back to the camera repeating the process. Move your head and body as little as possible. Don’t fool yourself; listeners and viewers can hear and see the difference between someone who is “phoning it in” and someone who is giving 100% to their performance. Listeners can actually hear differences between the sound of a host who stands and a host who is seated during a performance. The sound of a host who stands during the performance delivers a sense of immediacy or urgency that is difficult to duplicate while seated. There was a time when hundreds of control rooms were rebuilt in a manner that forced the DJ to stand up through the whole shift. Obviously that nonsense stopped with the passage in 1990 of The "Americans With Disabilities Act" but it demonstrates how far professional broadcasting organizations have gone to create the best possible on-air performances.
We will be excited to help you organize and launch your program and assist you to use as many of these tools as you choose to employ. We are here to help you succeed so please call me if you need my help. My number is (281) 599-9800. You may call Mark Westwood at (909) 793-1065 during nusiness hours.
Finally, be aware that you will own your KCAA broadcst time and you can charge any spot rate the market will accept. Here are some suggested spot rates from the current KCAA rate card.
KCAA RATE CARD
Effective August, 2023
50 SPOT ANNOUNCEMENTS
LENGTH EACH TOTAL
10 SECONDS $10 $500
30 SECONDS $20 $1000
60 SECONDS $30 $1500
The rate for 100 spot packages is reduced by 10% with cash at signing
16 WEEK RATE
300 spot packages reduced by 15% with cash at signing
FIXED TIME LIVE READ SPOTS
$65 per minute
KCAA Hourly Rates
$150 to $200 per hour (based upon day part)
One half hour shows
Rates begin at $150 per hour for 16 week broadcasting agreements.
Programmer pays one month in advance with debit or credit card on file.
Broadcaster earns a 10% discount if 16 weeks are paid in full at signing.
Broadcaster earns a 15% discount if 26 weeks are paid in full at signing.
Broadcaster earns a 20% discount if 52 weeks are paid in full at signing.
Broadcaster earns a 25% discount if 78 weeks are paid in full at signing.
Broadcaster earns a 30% discount if two years are paid in full at signing.
Thank You, and welcome to KCAA Radio
The Station That Leaves No Listener Behind
Founder and CEO